Functional Responsibilities
• Oversee departmental goals, budgets and objectives, in line with the organization’s and the department’s mission and vision.
• Working with the Management Committee, develop annual and three to five-year operational plans for the department.
• Ensure the necessary Departmental staffing to fulfill these operational planning benchmarks
• Lead the development, communication, implementation and evaluation of policies, processes and procedures for departmental operations, services and programs.
• Lead the development and implementation of new programs, services, initiatives and projects in line with community needs and departmental goals particularly as related to the operations of the Cree local Forestry Joint Working Groups.
• Establish and maintain relevant controls and feedback systems to monitor the operations of the department.
• Review performance data that includes financial and activity reports, to monitor and measure departmental productivity, goal achievement, and overall effectiveness.
• Participate in the various committees or Boards (e.g., Cree-Quebec Forestry Board) related to the implementation of the Department’s mandate.
• Participate in the negotiation of agreements with the Federal and/or Quebec governments relevant to his/her area of responsibility. Follow up and monitor the implementation of all agreements signed.
Interaction/ Communication Responsibilities
• Promote positive relations and concerted action with all external actors/partners, e.g., Cree communities, federal, provincial and municipal governments, other Cree entities, etc.
• Collaborate with other Cree Departments and entities (e.g., CTA, Industry and Commerce Department, Environment and Remedial Works Department) to assist in the fulfillment of cross agency goals and mandates.
Reporting Responsibilities
• Lead the preparation and maintenance of reports necessary to carry out the functions of the department.
• Prepare quarterly and annual reports regarding status and progress of department services, programs, projects and initiatives to track goal accomplishment, as well as budget spending.
• Oversee preparation and approve reports to funding authorities. Ensure timeline of reporting obligations are met.
• Oversee preparation and approve reports for the Annual General Assembly and the Cree Nation Government Annual report on the activities of the department.
Financial Responsibilities
• Manage the budget for the Department. Participate in the annual budget process and conduct follow-up internally and with the Finance Department.
• Seek additional funding/budget to implement programs related to the Department and monitor accurate use of these funds.
Managerial Responsibilities
• Establish a Departmental reporting structure to ensure team managers and/ or supervisors are meeting their objectives and benchmarks within the annual work plan.
• Directly supervise and lead direct reports and ensure effective supervision of others within the team.
• Assist direct reports with the development of objectives and ensure that performance is aligned with team and individual objectives.
• Identify training needs and support training to ensure that the staff are equipped to meet Departmental objectives.
• Conduct periodic performance evaluations for direct reports and assist managers and/or supervisors with performance evaluations.
• Promote on-going, effective and open communication with employees. Keep staff members informed of decisions that impact them and/or their department.
Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.
Functional Responsibilities:
• The Project Administrator will be responsible for developing overseeing and revising of a General Action Plan (GAP) that will comprise of a complete inventory of all sites requiring clean-up, including geographical coordinates, trapline designation, names of tallymen, available photos and descriptions of contamination present.
• The GAP will also include a prioritization study on the basis of risk, accessibility and cost estimates that will be used by the Steering Committee for the purposes of Agreement implementation. • Work in collaboration with the Ministère de l'Environnement et de la Lutte contre les changements climatiques (MELCC) and other organizations to ensure all required activities have the necessary permits and certificates of authorizations.
• Arrange and oversee the shipment and appropriate disposal of all waste materials in compliance with MELCC requirements.
Interaction/Communication Responsibilities:
• Ensure communication with all regional and local governments regarding planned clean-up activities.
• Coordinate with all tallymen and land users whose traplines will be affected by the clean-up activities, ensuring their guidance and direct involvement in planned works.
• Represent the department and the Cree Nation Government and the Eeyou Istchee Baie James Regional Government working with any outside environmental organizations, agencies or consultants
Reporting Responsibilities:
• Provide regular reports to the Cree Nation Government, Eeyou Baie James Regional Government, the Steering Committee as well as the Director in relation to the fulfillment of the GAP.
• Ensure that regular reports are provided to communities regarding planned clean-up activities
Knowledge and Abilities
• Proven success in maintaining strong communications, including the ability to facilitate effectively
• Strong organizational skills and ability to coordinate multiple projects
• Demonstrated ability to work under significant pressure and to adapt to a changing environment and the ability to demonstrate excellent cartography skills
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.
Functional Responsibilities
• Assist the Department with general inquiries regarding the Funds’ objectives, criteria and other related information.
• Develop and implement policies related to the Funds for the Department.
• Advise communities, staff and partner organizations on administrative policies and procedures related to the Funds.
• Work with Coordinator of Programs to develop and implement processes to improve the administration of the Funds.
Administrative Responsibilities
• Carry out the initial review of the project funding applications and communicate with applicants concerning their application status, its completeness and questions regarding the process.
• Prepare the completed project funding applications for review by the Department Director and Coordinators, and then prepare an agenda and applications package for the Sub-Committees of the Judicial Advisory Committee.
• Provide an overview and assist successful candidates regarding respect of deadlines and policy requirements for report submission and work plans.
• Follow up with successful candidates to ensure proper implementation of their projects, including a visit to the site where possible and take pictures of program participants and activities for use for communication material.
• Ensure recipients are assessing project results, lessons learned from project implementation and provide a measure of overall effectiveness.
• Maintain, organize and audit documents necessary to support the Funds with the Financial Officer.
• Prepare quarterly reports on the projects funded under the Funds for Justice Department Coordinator and Director meetings.
• Assist the Department with the preparation of official statements regarding the Funds and reports on the successful projects being funded.
• Prepare reports, charts, and graphs related to the administration of the Funds, including the annual report.
Interaction/Communication Responsibilities
• Communicate information regarding the Funds to communities and present a Communication Plan outlining same to Coordinator of Prevention Programs.
• Communicate project funding approval or refusal decision to applicants.
• Communicate calendars and notifications of deadlines for project funding applications to the general public.
• Notify immediate supervisor immediately of any changes to the plan or failure to respect deadlines by funding recipients.
• Meet with recipient, after completion of a project, to discuss post program follow-ups and reporting.
Reporting Responsibilities
• Assist in research and development of internal initiatives, including preliminary budget estimates, to meet the needs of targeted groups within the mandate of the Department.
• Assist in researching and finding evaluation and assessment tools to measure the effectiveness of programs.
• Assist staff in compiling, developing and reporting on statistics related to Cree clientele in internal initiatives and utilizing services, as well as support them in managing their respective projects budgets.
• Compile assessment of projects implemented and report to Coordinator of Prevention Programs / Justice Committee to identify successful initiatives.
• Work with recipients to ensure reporting is done correctly to allow for transparency and accountability of Funds for annual audit.
Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.
Knowledge and Abilities
• Proven ability to communicate effectively including good presentation and report writing skills.
• Customer focused and service oriented.
• Ability to work with budgets.
• Proven ability to be discreet and maintain confidentiality.
• Strong attention to detail and accuracy.
• Strong organizational skills and the ability to coordination multiple projects.
• Strong judgment and proven ability to problem solve.
• Demonstrated ability to take initiative.
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.
Functional Responsibilities:
• Provide support for the design, planning and delivery of training programs for the LEAs and the local Cree governments.
• Assist in the delivery of services to the Cree Local Environment Coordinators in the exercise of their mandate and responsibilities with respect to local environmental issues
• Oversee various projects related to contracts for environmental site assessments, and characterization and remediation works in the Cree communities and territory.
• Coordinate the monitoring of contaminated sites and solid waste disposal sites (in particular, the existing monitoring wells network).
• Assist in the development and implementation of an integrated waste management plan and assist in the planning of the environmental emergency response the for the Cree communities.
Interaction/Communication Responsibilities
• Liaise with Local Environmental Coordinators and community representatives to ensure that proposed development projects are directed to the office of the Regional Environmental Administrator.
• Liaise with other Cree Nation Government departments and other Cree Entities to ensure all project related information is available for consideration under the review process.
• Communicate with other departments, the Director of Environment and Remedial Works, as well as key stakeholders to keep everyone informed of community environmental protection and monitoring
Administrative Responsibilities
• Maintain and update all environmental information/data input into the geo-referenced environmental database in the Cree communities.
Knowledge and Abilities
• Proven success in maintaining strong communication, including the ability to facilitate effectively.
• High attention to detail and accuracy and a proven ability to be discreet and maintain confidentiality.
• Strong organizational skills and the ability to coordinate multiple projects.
• Proven ability to demonstrate strong judgment in complex situations, problem solve, think strategically, and to take initiative.
• Demonstrated ability to work under significant pressure and to adapt to a changing environment.
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.
Functional Responsibilities
• Maintain all Cree Nation Government’s buildings and housing units in adequate and expected conditions.
• Install, repair and maintain all mechanical equipment, structural components and building fixtures (such as but not limited to windows, frames, doors, etc.).
• Maintain Cree Nation Government’s grounds (e.g. lawn mowing, snow removal and any other applicable tasks).
• Inspect housing units and report the results for maintenance purposes.
• Maintain an inventory of supplies and stock.
• Move furniture and equipment.
• Complete the weekly activity log sheet.
• Ensure that the maintenance of Cree Nation Government’s vehicles is done annually.
• Complete record of Cree Nation Government’s vehicles log book (mileage, repairs, fuel and others).
• Work closely with the Computerized Maintenance Management System (CMMS) Clerk and ensure that maintenance requests from clients are answered.
• Respond to emergency maintenance.
Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.
Knowledge and Abilities
• Knowledge of general and preventative maintenance procedures aimed at handling both buildings and grounds’ maintenance.
• Proven ability to work for long hours in standing position.
• Agility to perform physical tasks constantly.
• Knowledge of occupational hazards safety rules.
• Proven ability to communicate effectively.
• Demonstrated attention to detail and accuracy.
• Judgment and ability to problem-solve.
• Ability to work under pressure and to adapt to a changing environment.
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.