CORE FUNCTIONS
The role of the Computerized Maintenance Manager System (CMMS) clerk is to improve work productivity of the maintenance workers by anticipating and eliminating potential delays or client discomfort through the effective operation activities of a CMMS.
CHARACTERISTIC FUNCTIONS
The primary responsibility of the Computerized Maintenance Manager System Clerk is overseeing the day-to-day operation of the CMMS. Essential aspects of this position include:
• Track and manage requested work orders via a Computerized Maintenance Management System of the CNG Buildings including houses.
• Serve as point of contact for customers to submit and follow-up on work requests.
• Receive, analyse, assign and update/follow up on work orders.
• Create reports from the Computerized Maintenance Management System.
• Create and update preventive maintenance schedules.
• May be asked to participate in the planning and coordination of labor, parts, materiel, and equipment access.
• Ability to use Microsoft Office products, including Word and Excel.
• Train others to utilize CMMS effectively.
• Other similar responsibilities.
CORE FUNCTIONS
Under the immediate supervision of the Financial Officer, the Financial Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations, in accordance with established procedures and assist with monitoring the Department financial expenditures.
CHARACTERISTIC FUNCTIONS
Functional Responsibilities:
• Assist in maintaining the DOJCS financial database by performing necessary data entry.
• Perform invoices budget coding and enter in the database.
• Verify accuracy of invoices received from suppliers by cross-referencing the invoices with the open Purchase Orders in the database.
• Maintain a log of regular supplier invoices and act as a liaison with the Finance department to monitor the payment status of invoices.
• Maintain all supplier files up to date and update supplier contact information.
• Assist with the financial activities of the Community Justice Committees (CJC) to ensure financial accuracy.
• Assist the Justice Funds Administrators by verifying accuracy of all financial documents and act as a liaison with the Cree Nation Government finance department to monitor the payment status.
• Assist with reviewing the financial aspects of all Corrections unit programs, including the Pardons Processing Program and Employment Subsidy Program.
• Assist with reviewing the financial aspects of all Community Justice Service’s unit programs, including CAVAC and the Community Justice Committees training.
• Assist in preparing all financial reports including quarterly financial reports.
• Ensure all work is done in accordance with established policies and procedures.
Administrative Responsibilities
• Create and maintain up-to-date and confidential filing system for financial documents in order to ensure efficient retrieval of information.
• Perform other related tasks as requested by the Financial Officer.
CORE FUNCTIONS:
Under the direction and supervision of the Director of Capital Works and Services and the Manager of Operations and Maintenance, the Maintenance Worker is responsible for the general maintenance of the GCCEI/CNG premises and equipment under its responsibility.
CHARACTERISTIC FUNCTIONS:
Checks the main electrical and mechanical room and ventilation system in house and building;
Installs, repairs and maintains all mechanical and electrical appliances and building fixtures and building repairs (windows, frames, doors, etc.);
Is responsible for select renovations in lodging and GCCEI/CNG buildings;
Moves furniture and equipment as required;
Maintains GCCEI/CNG buildings and grounds (e.g., snow removal);
Inspects buildings and reports the results for preventive maintenance;
Cleans the water distillers in GCCEI/CNG offices;
Maintains an inventory of supplies and stocks;
Performs other related tasks as requested by the Director of Capital Works and Services or the Manager of Operations and Maintenance.
• PROCESS PASSENGERS FOR FLIGHTS;
• ANSWER TELEPHONE ENQUIRIES, PROVIDE INFORMATION TO CUSTOMERS ON FARES, FLIGHT SCHEDULES AND ROUTES;
• PREPARE BOARDING PASSES, CHECK BAGGAGE;
• WEIGH EXCESS BAGGAGE AND CALCULATE COSTS, COMPLETE PASSENGER MANIFESTS, DAILY SALES REPORTS AND OTHER DOCUMENTS REGARDING PASSENGER AND CARGO LOAD;
• TRACE LOST, DELAYED OR MISDIRECTED BAGGAGE FOR CUSTOMERS;
• RELAY OPERATIONAL MESSAGES TO OPERATIONS CONTROL DEPARTMENT;
• ALL DUTIES REQUIRED TO ENSURE ON-TIME DEPARTURES OF AIRPLANES.
The Administrative Assistant/Bookkeeper is a full-time, contractual position that reports directly to the Director of Finance and Administration in collaboration with Management.
The Administrative Assistant/Bookkeeper will be responsible to ensure that all financial records related to the accounting and bookkeeping for the operations of Aanischaaukamikw Cree Cultural Institute are maintained in a proper manner in order to facilitate the annual audit of the organization.